Version Date: 20 May 2026
These Terms & Conditions form a binding agreement between Studio 1 Vintage Instruments Limited ("Studio 1", "we", "our") and any Vendor ("you") who delivers an instrument or other item ("Item") for consignment, trade-in, repair, maintenance, or evaluation. By delivering an Item to Studio 1, or signing our consignment or intake form, you agree to these Terms.
Studio 1 – Studio 1 Vintage Instruments Limited.
Vendor – The person or entity offering an Item for sale, consignment, trade-in, or repair.
Item – Any guitar, instrument, case, accessory, or related product delivered to Studio 1.
Consideration – Any payment, credit, or value provided by Studio 1 to or for the benefit of the Vendor.
Condition Report – The photographic and written record of the Item's condition prepared by Studio 1 following intake.
Repairer – Any third-party luthier, technician, or specialist engaged to perform work on an Item.
GST – Goods and Services Tax under New Zealand law.
CITES – Convention on International Trade in Endangered Species.
The Vendor warrants that:
The Vendor indemnifies Studio 1 and any purchaser from any loss, claim, or liability resulting from a breach of this warranty.
The Vendor warrants that any CITES-restricted material (including Brazilian Rosewood, Ivory, or Tortoiseshell) complies with all applicable laws and documentation requirements. The Vendor indemnifies Studio 1 for any breach.
A non-refundable NZD $100 consignment listing fee is payable when the Item is delivered. This covers photography, listing, handling, and insurance administration. The listing fee is recorded on the consignment form and acknowledged by the Vendor's signature.
5.1 Following delivery of an Item, Studio 1 will prepare a Condition Report documenting the Item's physical state, including any existing damage, wear, modifications, or defects. The Condition Report will include photographs. The Condition Report and any listing photographs are prepared at Studio 1's discretion and in accordance with its workflow. This process may take up to 7 working days from delivery, or longer during busy periods or where specialist assessment is required.
5.2 The Vendor will be given a reasonable opportunity to review and acknowledge the Condition Report once it is completed. If the Vendor does not raise any objection within 3 working days of receipt, the Condition Report is deemed accepted.
5.3 The Condition Report serves as the baseline for assessing any subsequent damage, including damage arising during a buyer's 7-day approval period (see clause 14).
6.1 Consignment. For consigned Items, ownership remains with the Vendor until a final sale is confirmed and funds are received by Studio 1 and cleared.
6.2 Outright Purchase by Studio 1. If Studio 1 elects to purchase the Item outright, ownership transfers upon execution of a Sale Confirmation. Payment will be made within 14 calendar days, subject to buyer approval where applicable.
6.3 GST Input. Where lawful, Studio 1 may elect to purchase an Item so it may claim input GST.
Studio 1 may advertise, photograph, evaluate, list, negotiate, and sell the Item at its sole discretion within the agreed pricing framework. Studio 1 may withdraw an Item from any particular listing, platform, or marketing channel at its discretion, but will not withdraw the Item from the consignment arrangement entirely without the Vendor's consent.
Studio 1 may undertake or commission remedial work up to NZD $500 per individual repair or maintenance task without prior Vendor approval. Where the cumulative cost of all remedial works on a single Item exceeds NZD $1,000, Studio 1 will seek Vendor approval before commissioning further work. The nature of any pre-authorised work may be noted on the consignment form at intake.
9.1 Where Studio 1 arranges for an Item to be sent to a third-party repairer, luthier, or specialist ("Repairer") on behalf of the Vendor, Studio 1 acts as the Vendor's agent for the purpose of engaging that Repairer. Studio 1 does not itself warrant or guarantee the quality, timeliness, or outcome of the Repairer's work.
9.2 Studio 1 will exercise reasonable care in selecting a Repairer and will communicate the Vendor's instructions to the Repairer. However, the contractual relationship for the repair work is between the Vendor and the Repairer.
9.3 If the Repairer's work is defective, incomplete, or causes damage to the Item:
9.4 Studio 1 will, where reasonably practicable, inspect the Item on its return from the Repairer and notify the Vendor of any apparent issues before releasing the Item or listing it for sale.
9.5 The Vendor authorises Studio 1 to arrange collection from and delivery to the Repairer. Transit risk is covered under Clause 12 (Insurance and Risk).
The Vendor and Studio 1 agree an initial listing price, which also serves as the minimum sale price unless otherwise agreed in writing. Studio 1 may negotiate directly with buyers. If a price more than 20% below the initial listing price is proposed, Studio 1 will seek the Vendor's approval, unless Studio 1 has already provided Consideration, in which case Studio 1 may sell at any price at or above the value of Consideration provided.
Studio 1's commission is 20% of the final sale price (inclusive of GST), unless agreed otherwise in writing.
Vendor payments are made on a net-proceeds basis. The following are deducted from the sale price before calculating the Vendor's share:
Total net-proceeds deductions (excluding commission) will not normally exceed 5% of the final sale price. If deductions are likely to exceed 5%, Studio 1 will advise the Vendor before completing the sale.
Studio 1 will insure Items while in its possession under its commercial property policy. Items shipped or couriered are insured under Studio 1's marine cargo policy.
Studio 1's liability to the Vendor does not exceed the amount recoverable under its insurance. Studio 1 is not liable for unrecoverable losses, depreciation, wear, or consequential damage.
Studio 1 will, on request, advise the Vendor of the applicable per-item insurance coverage limit. Vendors with Items valued above the coverage limit are encouraged to arrange their own supplementary insurance.
The Vendor may withdraw an Item from consignment at any time by giving written notice to Studio 1, subject to:
No withdrawal fee is charged.
Vendor payment is made within 20 working days after both: (a) expiry of the 7-day approval period, and (b) receipt of full cleared payment from the buyer. Payments are made on a net-proceeds basis (see clause 11).
Studio 1 may offer buyers a 7-day approval period during which the buyer may return the Item. Returned Items must be in the same condition as documented in the Condition Report (see clause 5). Studio 1 will inspect all returns against the Condition Report.
No Vendor payment is made until an unconditional sale is completed. If an Item is returned damaged and the damage is not recoverable under insurance or carrier policy, Studio 1 and the Vendor will agree on a good-faith resolution.
If an Item remains unsold after six months, Studio 1 will notify the Vendor in writing and request collection within 30 days. If the Item is not collected within that period, Studio 1 will send a second and final written notice allowing a further 14 days for collection. If the Item remains uncollected after both notices, Studio 1 may sell or dispose of the Item to recover its costs.
If, within 12 months of the date of sale, an Item is proven to be counterfeit, fake, or materially misrepresented, the Vendor must refund all sale proceeds and accept return of the Item. Claims under this clause must be supported by a written expert assessment. After 12 months, the Vendor's liability under this clause expires, except in cases of fraud.
Both parties must comply with the Fair Trading Act 1986 and Consumer Guarantees Act 1993.
Studio 1 complies with the NZ Privacy Act 2020 regarding Vendor data.
Notices may be delivered by email, registered mail, or hand delivery. Email notices are deemed received when sent to the address provided on the consignment form.
21.1 Items left with Studio 1 for repair, evaluation, or any other purpose are held at the owner's risk, subject to Clause 12 (Insurance and Risk). Where Studio 1 arranges third-party repair work, Clause 9 applies.
21.2 Uncollected Items after 90 days may be sold or disposed of, subject to Studio 1 providing at least 14 days' written notice to the owner before doing so.
21.3 By delivering an Item to Studio 1 for any purpose, the owner acknowledges and agrees to these Terms & Conditions. A signed consignment or intake form is not required for these Terms to apply, although Studio 1 may request one.
Where the Vendor is not GST-registered and Studio 1 purchases the Item outright, Studio 1 may claim GST input under section 20(3) of the GST Act 1985.
The Vendor acknowledges that export sales may be zero-rated under section 11A of the GST Act. The Vendor agrees to provide documentation required to support such a sale.
24.1 This agreement is governed by the laws of New Zealand.
24.2 If a dispute arises in connection with this agreement, the parties will first attempt to resolve it by good-faith negotiation. If unresolved within 20 working days, either party may refer the dispute to mediation administered by the Resolution Institute (or its successor body) in Auckland.
24.3 If mediation does not resolve the dispute within 40 working days of referral, either party may commence proceedings in the courts of New Zealand, with the Auckland District Court or High Court (as applicable) having non-exclusive jurisdiction.
24.4 Nothing in this clause prevents either party from seeking urgent interim relief from a court at any time.
25.1 These Terms, together with any consignment form, intake form, and any Condition Report, constitute the entire agreement between the parties in relation to the Item.
25.2 Any amendment to these Terms must be agreed in writing and signed by both parties.
25.3 If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions continue in full force and effect.